Dickens Christmas Show - Myrtle Beach, SC Dickens Christmas Show - Myrtle Beach, SC Dickens Christmas Show - Myrtle Beach, SC Dickens Christmas Show - Myrtle Beach, SC
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Please complete information (ALL FIELDS REQUIRED)
 
EXHIBIT REGISTRATION
Show Dates - November 9-12, 2017
 
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FIRM NAME:     
     
Street/PO Box:     
     
City:  State/Province:   
     
Zip/Postal Code:  Country:   
     
Telephone:   )  -  Fax (if any):   )  -  
     
Website (if any):   
     
Company E-Mail: 
     
Product Category: 
     
Please list your product or service:
     
PRIMARY CONTACT:       
     
City:  State/Province:   
     
Zip/Postal Code:  Country:   
     
Telephone:   )  -  Fax (if any):   )  -  
     
Cell:    )  -    
     
Contact E-Mail: 
     
Referred By: 
     
Company Name: 
     
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BOOTH REQUIREMENTS
Photos of products represented in the show are required to be sublitted with booth contract. JPEG format is preferred. In order to eliminate duplications, please list any major brands represented in your booth.  We do not guarantee exclusivity, although we strive to make sure that we do not have too many vendors selling similar items in a given category. If you are planning to share a booth, it is your responsibility to be sure the preson/company has submitted their information for approval.
   
 
IMPORTANT: Inlcude photographs of products (Attach up to 5 photos. Total size of files should not exceed 8 MB.)
Photo 1:
 
Photo 2:
 
Photo 3:
 
Photo 4:
 
Photo 5:
 
 
CANCELLATION POLICY
PAYMENT OF SPACES: The total leasing charges for exhibit space reserved on this registration Contract, along with executed Contract, must be received by LEISURE TIME UNLIMITED, INC., on or before August 1, 2017, and no cancellations or refunds will be made after that date. Any cancellations prior to August 1, 2017 must be WRITTEN cancellations, NO cancellations will be accepted by phone, and all cancellations prior to August 1, 2017 will carry a 50% of Booth Rate Service Charge. Cancellations after August 1, 2017 will carry a 100% Service Charge. NO refunds. Confirmed Exhibit Space for which payment is not received IN FULL by August 15, 2017 will be assigned to other applicants. To expedite your payment, we accept company checks and Credit Cards. There is a 3.5% Administrative Fee for all Credit Card transactions.
 
   
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COSTUME POLICY
In order to maintain the integrity and appeal of the Dickens Christmas Show, please note the mandatory 19TH Century costume requirements. Nineteenth-Century period costumes are required for all working personnel (this includes Exhibitors, their booth workers, and all Leisure Time Unlimited, Inc., staff). Exhibitors not adhering to the required costume policy will be fined $300 and will not be allowed at future shows until fines are paid. No exceptions will be made.
   
   I understand fully the Costume Requirements.    Initials 
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BOOTH PRICING AND PREFERENCES    
Small Craftsman - Inline*
 Booth(s)  $350.00  
Craftsman & Artist - Inline
 Booth(s)  $450.00  
Retail or Food - Inline
 Booth(s)  $825.00 
Outside Perimeter Corner
 Booth(s)  $875.00 
Premium Center
 Booth(s)  $925.00 
Total Booth Cost   $
   Location Choices (1st Choice Required):  1st  2nd  3rd  4th

*Small Craftsman Rate of $350.00 is ONLY available to first time Exhibitors whose individual items are $20.00 or less
   
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DEFINITIONS OF CATEGORIES
  • Premium and Perimeter corner locations are available to all categories of exhibitors.
  • Craftsman and Artists category is for those who make their own product(s) and do not own a store or wholesale their product.
  • Retail Exhibitors are those that own a retail establishment and have a valid DOR business license.
  • Food Exhibitor category is those that are selling any type of food to the public as a wholesaler or retailer with a valid DOR license.
   
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AUTHORIZATION
We agree to abide by all Conditions, Rules and Regulations Governing the Dickens Christmas Show included with this application and the TERMS AND CONDITIONS. We understand that acceptance of this application by show management constitutes a legal and binding contract. We fully understand the costume requirements and will adhere to those requirements. Contract must be signed and sent with payment to secure booth.
   
Exhibitor's Name:  Date: 
    Exhibitor's Signature:  Not vaild unless checked          
 
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CONTACT INFORMATION
Dickens Christmas Show & Festivals
708 Main Street, Myrtle Beach, SC 29577
Email: info@DickensChristmasShow.com
Phone: (843) 448-9483 • Fax: (843) 626-1513
Produced by Leisure Time Unlimited, Inc.
   

 
  
 
  
IMPORTANT!      IMPORTANT!      IMPORTANT!

NOTICE TO EXHIBITORS
Please read the following carefully. If you have any questions, please give us a call.

SELECTION OF BOOTH CATEGORY: Items exhibited and offered for sale must be consistent with submitted images and in accepted category only. Management reserves the right to remove any exhibit/exhibitor without refund and without recourse upon violation.
 
COSTUMES: 
Once again, we want to emphasize that the MANDATORY 19TH CENTURY COSTUME REQUIREMENT APPLIES TO EVERYONE.
 
NO ONE wearing an Exhibitor Badge will be admitted unless they are wearing the appropriate costume! (This also applies to "last minute" helpers) 
 
IF YOU ARE WORKING IN A BOOTH, YOU MUST BE IN COSTUME. NO EXCEPTIONS!
 
Please note Item #10 on the Terms and Conditions portion of our contract stating that Nineteenth-Century period costumes are required for all working personnel (this includes Exhibitors, their booth workers, and all Leisure Time Unlimited, Inc., staff). Exhibitors not adhering to the required costume policy will be fined $300 and will not be allowed at future shows until fines are paid. No exceptions will be made. 
 
We plan to continue our efforts to heighten the appeal of the show by adding new enhancements each year. We promote our show as an authentic DICKENS CHRISTMAS SHOW.

  
TERMS AND CONDITIONS

This reservation for Exhibit space is subject to acceptance by LEISURE TIME UNLIMITED, INC., and upon such acceptance will constitute a Contract to use the space assigned.

1. CHARACTER OF EXHIBITS: Leisure Time Unlimited, Inc., reserves the right to decline or prohibit any exhibit or part of an exhibit, or prohibit or restrict any activity or conduct within the exhibition area(s) which in their opinion is not suitable. We also reserve the right to know exactly what you will be exhibiting. If you are exhibiting goods that have a trade name you must state the name of the company. If you decide before the show opening you wish to change or add to the goods you are exhibiting, you must inform us and obtain written permission for the change from Leisure Time Unlimited, Inc. We also do not guarantee exclusivity to any exhibitor for products and/or services displayed at the show. We do not guarantee the number of attendees.
 
2. PAYMENT OF SPACES: A signed contract with full payment of total exhibit charges is required to reserve an exhibit space. Company or personal checks or credit cards are the accepted method of payment. A 50% deposit requires the final payment to be secured with a credit card. Please contact us at 843-448-9483 to make payment arrangements. Please note all credit card transactions incur 3.5% service charge.
 
3. CANCELLATIONS: Any cancellations on or before August 1, 2017 must be in writing and will carry a 50% Service Charge on the Total Exhibit Space(s) Rate. Cancellations after August 1, 2017 must also be in writing and carry a 100% Service Charge on the Total Exhibit Space Rate.
 
4. SUBLETTNG OF SPACE: No Exhibitor shall assign, sublet or apportion the whole or any part of the space allotted or permit any other party to exhibit therein without the written permission of Leisure Time Unlimited, Inc., P.O. Box 332, Myrtle Beach, SC 29578.
 
5. MATERIALS TO BE SHIPPED: The Myrtle Beach Convention Center cannot accept exhibit materials for storage. Information concerning the official freight company will be sent with confirmations.
 
6. LIABILITY:
Leisure Time Unlimited, Inc., The Dickens Christmas Show 2017, and/or the Myrtle Beach Convention Center will not be responsible for the safety of exhibits from theft, damage by fire or other causes. The Exhibitor hereby expressly assumes responsibility for injury or damage to persons, property or things occurring within the exhibit space assigned each exhibitor in accordance with the terms of the Contract. The Show, Leisure Time Unlimited, Inc., and the Myrtle Beach Convention Center will not be responsible for any injury that may arise to Exhibitors or their Employees or for the loss of or damage to any goods from any cause whatsoever while in transit to or from, or while in the Myrtle Beach Convention Center. The Exhibitor is solely responsible for operating within State and Federal laws.
 
7. ACTS OF GOD, WAR OR TERRORISM:
Any Acts of God, war or terrorism which prohibits or delays the exhibitor from utilizing the benefits of this contract shall not excuse the Exhibitor from its obligation to this Contract; nor shall it expose Leisure Time Unlimited, Inc., The Dickens Christmas Show and/or the Myrtle Beach Convention Center to any liability because of the failure of the show to be held arising from an Act of God or any other event beyond the control of Leisure Time Unlimited, Inc., The Dickens Christmas Show and/or the Myrtle Beach Convention Center.
 
8. UTILTIES:
110 and 20 volt electrical connections are available to each Exhibitor for a small charge. Exhibitor should make arrangements with the Myrtle Beach Convention Center if electrical connections are desired.
 
9. EQUIPMENT AND SUPPLIES:
Booth furnishings can be ordered and paid for in advance from Carolina Tradeshow Decorators. Booth furnishings will also be available for rental from Carolina Tradeshow Decorators at the Show at a slightly higher rate OR Exhibitor may provide their own booth furnishings
 
10. EXHIBITOR ATTENDANCE: Any Exhibitor who has paid for booth space and fails to show up at the Myrtle Beach Convention Center at least three hours prior to the beginning of the Show will forfeit his/her right to his/her booth space. Emergencies will be dealt with on an individual basis by Leisure Time Unlimited, Inc.
 
11. COSTUMES: Nineteenth-Century period costumes are required for all working personnel (this includes Exhibitors, their booth workers, and all Leisure Time Unlimited, Inc., staff). Exhibitors not adhering to the required costume policy will be fined $300 and will not be allowed at future shows until fines are paid. No exceptions will be made.
 
12. HARMFUL CHEMICALS:
NO hazardous or toxic materials will be permitted in ANY exhibit under any circumstances whatsoever.
 
13. CONSUMABLE PRODUCTS:
Under the terms of our agreement with the Myrtle Beach Convention Center, consumable samples must be limited to no more than 2 ounces of food and 4 ounces of liquid.
 
14. BREAKDOWN:
Sunday, November 12, 2017 AFTER 6:00 PM is Move-Out Time. Any Exhibitor who breaks down early without written permission from the Show Manager will be subject to a $300 fine and will not be allowed in future shows until fines are paid.
 
15. CONTROLLING LAW:
This contract shall be construed and enforced under the laws of South Carolina.
 
16. ACTIONS:
Any action by either party against another rising out of this contract or out of conduct, acts, or activities of the parties hereunder shall be maintained in the Superior Court of Horry County, State of South Carolina, and no such action against Leisure Time Unlimited, Inc. shall be maintained except in the Superior Court of Horry County, State of South Carolina. Exhibitor consents to the maintenance of any such action by Leisure Time Unlimited, Inc. against it in the Superior Court of the State of South Carolina.
 
17. ENTIRE AGREEMENT:
These provisions become part of the Contract between The Dickens Christmas Show, Leisure Time Unlimited, Inc., and the Exhibitor. This Contract constitutes the entire agreement between the parties hereto and supersedes any and all prior Written or Oral Contracts, Correspondence, and Agreements and Understandings. Items not covered are subject to the decision of Leisure Time Unlimited, Inc.